The Forum (February 2020)

National Forum on Archival Discovery and Delivery

Monday, February 10 to Wednesday, February 12, 2020
Stanford University, Stanford, California

Lighting the Way: A National Forum on Archival Discovery and Delivery took place over 2.5 days at Stanford University in Stanford, California from February 10-12, 2020. The event included approximately 70 participants, and focused on information sharing and collaborative problem solving around improving how user-facing systems support discovery and delivery for archives and special collections.

Plenary presentations and question and answer sessions on Day 1 of the Forum were livestreamed and recorded. To view presentations, visit the Presentations page. The project team synthesized the outputs of the Forum into Lighting the Way: A Preliminary Report on the National Forum on Archival Discovery and Delivery, a report published in November 2020.

Important details and logistics

Where and when: The Forum took place from February 10-12, 2020 at Stanford University. The main sessions were held from 9am until 5pm on February 10 and 11, and ended at 12 pm on February 12. Additional location and travel information is available, as are a detailed agenda and list of invited speakers and presentations.

Livestream and remote participation: Plenary presentations on Monday, February 10, 2020 from 9:00 AM-12:30 PM Pacific Standard Time were livestreamed via a Zoom webinar and recorded. We will also ensure that the conversations are documented through collaborative notetaking that will be added to the project website and a report about the Forum, and through monitoring social media platforms including Twitter using a designated hashtag (#LTWForum).

Welcoming and inclusion: Our goals for the project include providing an inclusive and welcoming environment for participation and collaboration. We strongly encourage self-nominations from individuals who identify with underrepresented or marginalized populations as well as those whose work relates to underrepresented or marginalized populations (e.g. collections relating to such populations). All participants are expected to follow the project's Community Agreements and Code of Conduct.

Accessibility accommodations: If you need an accessibility-related accommodation or wheelchair access information, please contact Mark A. Matienzo at phone: +1 650 683 5769 or e-mail: Remote captioning will be provided for the livestream of the plenary presentations on February 10. Requests should be made by February 7, 2020.

Travel funding: Grant funds will allow us to fund partial to full travel costs, meals during the event, and lodging for most participants. Participants should indicate whether they need travel support as part of their application process. Travel funding is provided through reimbursements following the completion of travel. Partcipants whose travel is funded by the project must follow the travel reimbursement guidelines.

Call for participation (closed): Participants in the forum were selected through an open application process, which closed on December 15, 2019. Applications were reviewed on a rolling basis by the project team. For more information, see the announcement for the call for participation and information on the Forum audience and principles. A PDF iconPDF version of the application form is available for your reference.

Questions? Contact the Project Team at

Project funding

IMLS logoThis project was made possible in part by the Institute of Museum and Library Services, through grant LG-35-19-0012-19. The IMLS is the primary source of federal support for the nation’s libraries and museums. To learn more, visit