Each day will contain a mix of facilitated activities and discussions. Unless otherwise specified, all sessions will be located at the Bechtel Conference Center, Encina Hall (616 Jane Stanford Way).


Day 1 (Monday, February 10)

Day 1 of the Forum focuses on context setting and exploration, including plenary presentations and activities focused on clarifying the vision and challenges from the perspective of the participants.


Session Description

8:00-8:45 Registration and breakfast
8:45-9:00 Icebreaker activity

Plenary presentations (livestreamed and recorded)

10:45-11:00 Break
11:00-12:30 Plenary presentations (livestreamed and recorded)
12:35-1:30 Lunch
1:30-2:30 Activity 1: Mad Tea
2:30-3:00 Break
3:00-4:30 Activity 2: Speedboat / Low-Tech Social Network
4:30-5:00 Retrospective/Feedback session and prep for day 2
6:00-8:00 Reception with light dinner at Tacolicious (632 Emerson Street, Palo Alto) 

Day 2 (Tuesday, February 11)

Day 2 focuses on idea generation and engagement, identifying needs, opportunities, and solutions for getting archival discovery and delivery to become more effective.


Session Description

8:00-9:00 Breakfast
9:00-9:15 Recap of Day 1 and the plan for Day 2
9:15-10:45 Activity 3: Trading Cards / Context Map
10:45-11:00 Break
11:00-12:00 Activity 4: TRIZ
12:00-1:00 Lunch
1:00-2:30 Activity 5: Affinity Map
2:30-3:00 Break
3:00-4:30 Activity 6: 15% Solutions / 25/10 Crowdsourcing
4:30-5:00 Retrospective/feedback session and prep for day 3
6:00-? Dinner and socializing on your own 

Day 3 (Wednesday, February 12)

Day 3 focuses on refining and selecting ideas produced in Day 2, assessing them for viabliity, feasiblity, and desirability, and to determine how participants may carry work on them forward either on their own, with their institution, or with other participants.


Session Description

8:00-9:00 Breakfast
9:00-9:15 Recap of Day 2 and the plan for Day 3; logistics updates
9:15-10:15 Activity 7: Social Network Webbing
10:15-10:45 Activity 8: Who/What/When Matrix
10:45-11:00 Break (box lunches arrive)
11:00-11:30 Retrospective/feedback session
11:30-12:00 General Q&A and What's Next
12:00-2:00 Lunch and social discussion, allowing for potential follow-up between participants
2:00 Forum officially concludes

Project funding

IMLS logoThis project was made possible in part by the Institute of Museum and Library Services, through grant LG-35-19-0012-19. The IMLS is the primary source of federal support for the nation’s libraries and museums. To learn more, visit